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Cardiac-eu.org

Checklist for Alternative Formats

No significant benefits No significant benefits
Minor benefits Minor benefits
Major benefits Major benefits
User Groups
Visual
Hearing
Physical
Cognitive
Ageing
           
Print          
The typeface is clear and easy to read, such as Tiresias LP font or Arial
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Kerning between characters is sufficient so as to ensure legibility
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
A minimum type size of 12 point is used
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
A medium type weight is used
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Constant use of capital letters or italics is avoided
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Blocks of text are not underlined
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Word and letter spacing is even
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Linked paragraphs are not widely spaced
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Initials or words should not be divided or split across line breaks
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
The space between one line and the next should be at least 1.5 to 2 times the space between the words on a line*
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Line space should be about 120% of the type size**
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
A line of body text should normally contain 60 to 72 characters, or about 10 to 12 words
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
There is a clear contrast between text and images and the background colour
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Printing text over photographs or images is avoided
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Yellow with blue and green with red combinations are avoided
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
There is an adequate margin around columns to differentiate them
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
A vertical rule of at least 1 point thickness should be used to separate columns if space is limited
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Information is conveyed in test as well as images
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Captions for images are used in a consistent way
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
If text is wrapped around an image, the image is on the right hand side of the page
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Illustrations are line drawings with thick, dark strokes or outlines
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Paper is matt, silk or uncoated
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Paper should weigh over 90gsm
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
           
Large print          
Type size is 16 point or larger
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
The typeface is clear and legible, for example Tiresias LP Font
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
           
Braille          
Text is edited for the reader before transcription
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
The document follows a logical order
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
A contents list is included at the beginning
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Images are described
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
           
Audio and DAISY          
Important information is placed at the start of one side of the audio tape or as one track on a CD
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
The first words on a tape or CD should make it clear who it is from and what is on it
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
The length of the actual recording is stated
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Information is not split between two sides of a tape or different CDs
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
The listener is notified when they need to turn the tape over or change CDs, and when the recording has finished
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
There is a contents list
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
For an audio CD, the track numbers are included within the contents list
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
For audio cassettes, specific place finding is achieved by marking the start of each item in some way
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
           
Electronic documents          
The document has been created using either plain text, Microsoft Word, Rich Text Format or Portable Document Format
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
All text is set as ASCII, ANSI or Unicode characters
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Special symbols are avoided
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
The font colour is set to default or auto
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
When using Microsfot Word, headings are given a "heading level"
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
In plain text documents headings are preceded by a plus sign
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
There is a contents list or summary at the beginning of the document
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
There are text descriptions for images
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Alternative text is added to images in Microsoft Word and PDF format
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
           
PDF          
The document is a searchable text file not an image-only scan
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Any form fields are fillable
Major benefits visual
No significant benefits hearing
Minor benefits physical
Minor benefits cognitive
Minor benefits ageing
Form fields have descriptions
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Form fields have a preset tab order
Major benefits visual
No significant benefits hearing
Minor benefits physical
Minor benefits cognitive
Minor benefits ageing
The structural elements of a document are identified using tags
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
The document has a logical, easy-to-follow reading order
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Graphics, links and form fields have alternate texts
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Navigational aids such as links and bookmarks have been included
Major benefits visual
No significant benefits hearing
Minor benefits physical
Minor benefits cognitive
Minor benefits ageing
A document language is specified
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
The document uses fonts that allow characters to be extracted to text
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Security settings are not set so that they interfere with screen readers
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
           
Email          
Email is created using plain text format
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
If email is created as an HTML document there is also a plain text version too
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
Unusual characters such as mathematical symbols are avoided
Major benefits visual
No significant benefits hearing
No significant benefits physical
Minor benefits cognitive
Minor benefits ageing
There is a clear meaningful subject line
Major benefits visual
Minor benefits hearing
Minor benefits physical
Minor benefits cognitive
Minor benefits ageing
For email newsletters, ensure the first line of the email is the same as the subject header, which should include the full title of the newsletter, and the issue number and date
Major benefits visual
Minor benefits hearing
Minor benefits physical
Minor benefits cognitive
Minor benefits ageing
Attachments are named properly
Major benefits visual
Minor benefits hearing
Minor benefits physical
Minor benefits cognitive
Minor benefits ageing
When attaching files in two formats make sure this is noted in the body of the text
Major benefits visual
Minor benefits hearing
Minor benefits physical
Minor benefits cognitive
Minor benefits ageing

*The RNIB (2007) states that, as a general rule, the space between one line and the next should be "at least 1.5 to 2 times the space between the words on a line". See Alternative Formats guideline for references.

**The Plain English Campaign (2001), state that normally line space should be "about 120% of the type size". See Alternative Formats guideline for references.